Information for all examiners
Examiners are required to have the right to work in the UK by law. Before any work can be undertaken, or any payment made, examiners must have provided the University's Quality, Standards and Governance Directorate (QSG) with satisfactory evidence of the right to work and reside in the UK. For a complete list of approved right to work documents please see UK Visas and Immigration Documents [PDF].
Specific arrangements for examiners’ payment were introduced in April 2014 by HMRC. The University’s payroll provider, FMP Global, requires specific information to set you up on the payroll and to enable payments to be processed by our Fees Office. Fees will be paid directly to your bank account via the FMP Global payroll bureau. Payments of fees due are made when a confirmed acceptance and Register of Interests form, satisfactory evidence of your right to work in the UK and payroll details (including NI number) have been received.
Categories of Examiners
All examiners will receive formal notification by email, that on the recommendation of an independent academic institution of the University of London they are invited to act as an Examiner under one of the following categories:
- Deputy Chair
- External / Intercollegiate Examiner
- Chief Examiner
- Deputy Chief Examiner
- Associate Examiner
- Assistant Examiner.
The roles and responsibilities of all categories of examiner are defined in Section 2 of the Guidelines for Examinations 2019-2020.
Acceptance of Appointment
To formalise their contract with the University and to ensure that conflicts of interest do not arise, all examiners must complete an online Register of Interests declaration as part of the acceptance of their contract. See the next section further down this page.
University of London examiners who have relationships with third party teaching institutions (e.g. through teaching, revision classes, staff training, consultancy or inspection) for which payments or other benefits have been received should treat this as an interest to be declared. Relationships with agents and/or other third parties in the same field (e.g. publishers) should also be declared.
For a more detailed explanation please refer to the Code of Practice for Examiners when teaching students under private arrangements [PDF]. You can refer to our Guidance Notes [PDF] for further clarification.
Information for external and intercollegiate examiners
External and Intercollegiate Examiners are required to submit a formal report to the University within four weeks of the final meeting of the Board of Examiners.
Submit your report by completing the online form: External and Intercollegiate Examiner Report 2018-2019 (note the form cannot be saved, please complete it in one session).
You can download the PDF to see expected questions before completing the online session:
Information provided may be disclosed, subject to certain exemptions, under the terms of the Freedom of Information Act 2000.
If you are an External or Intercollegiate Examiner and you have queries concerning the External Examiners' process please email us at firstname.lastname@example.org
Examiners are sent links to some of the following information as appropriate within the contract: