There are many things to consider when choosing your event venue. Not only does event room hire take up a huge proportion of your budget, but the venue also has to tick a lot of boxes that you might not have contemplated.
Choose an appropriate event location
Firstly, you need to consider how easy it will be for your guests to find and travel to the venue. It’s wise to choose somewhere close to where the majority of your guests live, or somewhere that has extremely good transport links.
The venue also needs to be somewhere your suppliers can easily access with any equipment, so you must consider loading or parking space near by.
Make sure your venue matches your theme
Your venue speaks volumes about the calibre of the event. When organising a banquet for profit, a well-known venue is likely to convert better in terms of ticket sales. However, you should also consider how the venue relates to your theme. If you are going for a opulent black tie theme, chose a venue that emits a sense of glamour and class. Likewise, if your theme is slightly out-there, find a more out-there venue to suit.
Find out if your venue offers any inclusive extra services
When booking your venue, it’s crucial you consider the extra services that the venue may offer aside from room hire. This will impact your budget and potentially allow you to kill two birds with one stone!
Many event venues provide a catering package, event insurance, hospitality staff and even an event planner! If it’s within your budget to do so, employing the venue to manage some of these aspects can make the event easier to run. It can also make the budget easier to manage.